Privacy Statement

PDM Corporate Management Services BV and all its subsidiaries, hereafter referred to as PDM, is an expert agency specializing in optimizing production environments and developing technology for complex machine construction. PDM handles personal data carefully in its services and protects this information to the best of its ability. We comply with applicable laws and regulations.

We are responsible for processing personal data, as this privacy statement describes. This privacy statement applies to (prospective) candidates, employees, representatives of business partners, and users of the PDM website. In this statement, we explain what personal data is, which data we process, its purpose, and how it is processed. Additionally, we explain the rights individuals have and how these rights can be exercised.

What personal data does PDM process, and for what purpose?

We process personal data when searching for candidates and concluding (employment) agreements. We are also legally obligated to process certain personal data. In other cases, we base our processing on a legitimate interest, either ours or that of a third party, such as a client. We do not process special categories of personal data unless necessary and legally justified.

Who is responsible for processing my personal data?

If you do business with PDM, we are responsible for processing your personal data in that context.

What rights do individuals have?

We respect individuals’ rights regarding their personal data. Some rights can always be exercised, while others are subject to conditions.

For example, we cannot comply with a request to delete personal data if there is a legal obligation to retain it for a specific period. Individuals can exercise the following rights:

Right of access
Right of rectification
Right to be forgotten
Right to restrict processing
Right to data portability

These rights can only be exercised concerning one’s own personal data and may be subject to the legal basis for data collection. PDM may ask individuals to verify their identity.

When does PDM share personal data?

Internal sharing: We share personal data within PDM only with authorized employees. All employees have a duty of confidentiality.
With clients: We share personal data of candidates and employees with clients. We use a PDM CV template based on the individual’s information.
With processors: We engage suppliers who process personal data on our behalf. We ensure this is done according to our expectations by signing a data processing agreement.
With other responsible parties: We collaborate with external parties that may involve the exchange of personal data, such as screening or training providers. We ensure agreements are in place regarding the careful handling of personal data.
Law enforcement: We provide personal data to the police or judiciary only when legally obligated.

For what purposes does PDM process personal data?

We process personal data for the following purposes:

When using the PDM website

Purpose of processing:

To apply for job vacancies online
To improve PDM’s services

Personal data we may process:

Online applications: first name, last name, email address
Service improvement: strictly necessary and/or voluntarily consented cookies and similar technical data

For recruitment

Purpose of processing:

Searching for and approaching potential candidates on PDM’s initiative

Personal data we may process:

Contact details, link to social media profiles, and messages sent to PDM

Via job sites and social media

Purpose of processing:

To generate interest in PDM
To enable individuals to apply online
To respond to inquiries from individuals

Personal data we may process:

Online application: contact details, job vacancies, and responses from individuals
PDM’s response to inquiries: contact details and job vacancies/responses from individuals
Personal data voluntarily provided by individuals on PDM’s social media, such as comments on posts/ads and private messages via social media channels.

Applying at PDM

Purpose of processing:

To assess the suitability and availability of a candidate for employment at PDM
To create and share a CV with clients based on the PDM template
To select candidates for PDM vacancies and client vacancies
To create digital files for candidates
To conduct assessments

Personal data we may process:

Personal information: first and last name, date of birth, gender, nationality
Contact details: home address, email address, phone number
Education: education, training, diplomas, certificates
Skills: expertise, language proficiency
Work history: previous and current employers, roles, and experience
Application information: CV, cover letter
Notes from PDM employees
Assessment of suitability and availability: education, experience, role-related and budget-related criteria
For creating and sharing CVs with clients based on the PDM format: first and last name, date of birth, place of residence, nationality, profile/motivation, (relevant) education and courses, (relevant) work experience, language and software skills
Selection of candidates: education, experience, skills, references, role-related criteria
Digital file: CVs and other documents, such as (application) interview notes, personal notes, etc.

For employment or contractor agreements

Purpose of processing:

To record personal data necessary for compliance with laws and regulations
To execute employment agreements

Personal data we may process:

Personnel File: Personal data that must be processed based on labor law, tax and social security regulations, such as copies of identity documents or passports, visas, work permits, social security numbers (BSN), and information necessary for administration, such as contact details.
Additional documents: Certificate of Conduct, confidentiality agreements, certifications
Financial data: salary, bank account numbers
Financial data in the case of external service providers: company details, rates, and, in the case of freelancers (self-employed without employees), data required for assessing the employment relationship under the DBA law, such as the number of assignments, type of assignments, and duration of the assignment.
Other data related to the preparation of personnel, payroll, and absence records: license plate of leased car, laptop (if provided for business use), mobile phone (if provided for business use), personal data of partner and/or children for pension administration.
Working in or from abroad: personal data required for work permits, visas, taxes, housing.

For Other Internal Purposes

Purpose of processing:

To ensure business security
To prepare management information
To obtain and maintain certifications
To apply for subsidies, premium reductions, etc.
To facilitate audits and accounting reviews

Personal data we may process:
In processing personal data for these other internal purposes of PDM, the principle is to minimize the use of directly identifiable data, and where possible, data is anonymized.

To Inform (Potential) Clients About PDM’s Services and Make Offers

Purpose of processing:

To acquire clients
To gain insight into the demand for labor in the market

Personal data we may process:

Acquisition: contact details of client representatives
Insight into the assignment: description of the company/activities, culture, assignment details, and desired profiles
Offering services: contact details of representatives of potential clients, information about the sector in which the client operates
Providing information about services: contact details of representatives of potential new clients, information about the sector in which clients operate

Establishing and Maintaining Business Relationships with Suppliers

Purpose of processing:

To enter into and execute agreements
Communication

Personal data we may process:

Entering into and executing agreements: contact details: name, email address, and phone number
Communication: contact details: name, email address, phone number

For Promotion and Marketing Purposes

Purpose of processing:

For PDM’s promotion or marketing purposes, such as informing you about a new service that may be of interest to you, or to better cater to your needs.

Personal data we may process:

Name, email address, phone number

If you do not wish to be contacted for commercial purposes, you can indicate this by reaching out to:

PDM
Marketing & Communication
communicatie@pdm-group.com

For how long does PDM store personal data?

We do not retain personal data longer than necessary. Sometimes, we are legally required to keep it for a specific period. After the retention period expires or following a legitimate request for deletion, we remove personal data from our systems.

For the situations outlined below, we apply the following retention periods:

Recruitment via external sources: a maximum of 30 days after being identified by PDM, we will contact you to express our interest.
For candidates who are not employed by PDM and have never worked for PDM but have expressed an interest in PDM, we retain personal data for 2 years from the date of inclusion in PDM’s records.

How does PDM secure personal data?

PDM takes appropriate technical and organizational measures to protect individuals’ privacy and the confidentiality of their personal data. Our infrastructure is continuously monitored for threats or attacks, and actions are taken accordingly. We have a policy for timely reporting of data breaches. Furthermore, only authorized personnel have access to personal data within our organization.

Does PDM process special categories of personal data?

Special categories of personal data include sensitive data like medical or criminal information. We only process such data if legally required, with your consent, or at your request. If you ask us to record particular personal data or if you make this information public yourself, we will only process it if necessary for our services.

Does PDM use cookies?

PDM uses cookies when offering its services. Cookies are small text files placed on your computer, tablet, or mobile phone when you visit a website. Our Cookie Statement explains PDM’s cookie use.

Can I see what personal data PDM processes about me?

You can request an overview of the personal data processed about you at PDM. If you believe your personal data has been incorrectly or incompletely processed, or if you do not want it processed, you can request its modification, completion, or deletion.

Where can I ask a question or file a complaint?

For questions or complaints regarding the processing of personal data by PDM, you can contact:

PDM
Veerle Vanloffelt (contact)
Kruisdonk 64a
6222 PH Maastricht
+31 43 3586400
hc@pdm-group.com